HBW holds the information provided on the application form in order to contact you about the event, allocate children to tents, and to provide for the safety and well-being of your child (including emergency contact information).
We hold this information on the basis of our legitimate interest in it, as it would otherwise not be possible to run the event.
The information will only be used within HBW. We will not pass this information to any other organisation without your explicit permission, unless we are required by law, or in order to enforce our terms of use. (For example, if there is a Safeguarding issue).
Where you have provided Health information, this will be shared with the appropriate Tent Leader and with our First Aid team. This information will not be provided outside HBW. Where you have provided information about Special Needs or Requirements, this information will be shared with the appropriate Tent leader, and with our Special Needs coordinator. This information will not be provided outside HBW.
We will hold this information for up to two years.
You have the right to access the data we hold from you, the right to rectify any errors in the data, and the right to have the data erased. Note that if the data is erased before the event, it will not be possible for your child to attend the event.
You have the right to restrict our processing of the data in certain circumstances. The Information Commissioner’s Office has further information on this right.
If you wish to inspect the information we hold, to rectify it or delete it, please contact our Secretary (info@holidaybibleweek.co.uk) and we will make the necessary arrangements.
HBW holds the information provided on the application form in order to contact you about the event, to ensure your suitability to help at HBW, and in order for us to allocate people to the most suitable roles. We will also use this information to contact you about HBW in future years.
We hold this information on the basis of our legitimate interest in it, as it would otherwise not be possible to run the event.
The information will only be used within HBW. We will not pass this information to any other organisation without your explicit permission, unless we are required by law, or in order to enforce our terms of use. (For example, if there is a Safeguarding issue). As stated on the form, we will contact your minister for confirmation that you are suitable to help at HBW. Where you have provided health information, this will be shared with the appropriate Tent Leader and with our First Aid team. This information will not be provided outside HBW.
If you have indicated that you have a criminal conviction, this information will be shared only with key members of the Committee and with our Safeguarding Officer, except under compulsion of law.
We will hold your information for up to five years.
You have the right to access the data we hold from you, the right to rectify any errors in the data, and the right to have the data erased. Note that if the data is erased before the event, it will not be possible for you to attend the event.
You have the right to restrict our processing of the data in certain circumstances. The Information Commissioner’s Office has further information on this right.
If you wish to inspect the information we hold, to rectify it or delete it, please contact our Secretary (info@holidaybibleweek.co.uk) and we will make the necessary arrangements.
Holiday Bible Week is a registered charity no. 1148500. An associate member of Churches Together in Bishop's Stortford.
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